Instant lead response
Every portal and ad lead answered within seconds, at any hour, with real qualification questions instead of a generic auto-reply.
How it worksAI Automation for Miami Real Estate Teams
Portal leads go to several agents at once. The one who answers first gets the conversation.
In short
Real estate is a speed-to-lead business. Automation responds to portal, website and ad enquiries within seconds, qualifies buyers and sellers on budget, timing, financing and area, routes them to the right agent, books the showing or valuation, and keeps long-cycle leads warm for months.
The Problem
What this industry loses enquiries to
These are the patterns we see repeatedly in real estate across Miami-Dade and Broward.
- Portal leads are sent to several agents simultaneously — slow means lost.
- Agents are showing property and cannot answer the phone.
- Unqualified enquiries eat hours that should go to real buyers.
- Long-cycle leads — buying in six months — get forgotten after two calls.
- Leads arrive at night and on weekends, which is when people browse.
- Spanish-speaking and international enquiries need a fast, fluent reply.
Workflow Example
A portal enquiry, worked properly
This is the sequence we build for this industry. Yours will differ in the details — that's what the audit is for.
- New enquiryPortal, website, ad or sign call
- AI responds in secondsBy text and, if you want, a callback within the minute
- Buyer or seller qualifiedBudget, timeline, financing, area, must-haves
- Agent assignedBy area, language, price band or workload
- Showing or valuation bookedInto the agent's live calendar
- Long-term nurture startsFor anyone not ready yet — months, not days
- CRM updatedFull qualification notes attached to the contact
What We Build
The automations that matter most here
Usually in this order, because the first one tends to pay for the rest.
Qualification and routing
Buyers and sellers separated, budget and timeline captured, and the lead routed to the right agent by area, language or price band.
How it worksShowing scheduling
Live agent availability offered inside the conversation, with confirmations and reminders that reduce wasted trips.
How it worksLong-cycle nurture
The lead buying in nine months stays in touch automatically until they are ready, instead of going cold after two calls.
How it worksQuestions
Questions from real estate
Can it qualify buyers properly?
It asks the questions you specify — budget, financing status, timeline, areas, property type — and records the answers on the contact. It gathers information; the judgement stays with your agents.
Will it call leads back?
It can. An AI voice agent can call a new enquiry within a minute, which is often the difference on a portal lead.
Can it handle Spanish and international enquiries?
Yes, English and Spanish are handled natively, which matters for a market with heavy international buyer interest.
How does it decide which agent gets the lead?
By whatever rules you set — area, language, price band, round robin, or availability.
Does it work with our CRM?
GoHighLevel natively, and it can integrate with platforms including HubSpot and Salesforce, or via Zapier and Make.
Solutions for real estate
Other industries
Let's look at your real estate workflow.
We'll identify missed opportunities, repetitive processes and follow-up gaps in your business, and show you where automation can make the biggest impact.